If it is possible, book the concierge floor(s) for event attendees.
While the concierge floor usually costs about 20% more, the hotel may
be willing to negotiate, especially during the traditional low seasons.
A concierge floor is keyed entry only, has lounges that can act as informal
mingling areas, usually has an office center with printers, faxes, computers
and internet included, and local and national newspapers are provided.
Additionally, the added value of the continental breakfast and all day
coffee and snacks may act as a savings to the event coordinator’s
budget, especially if informal pre-seminar minglers are scheduled for
the concierge breakfast area.
Individual rooms tend to be larger, and better mattresses, linens,
and turn-down services are a feature. Health club access usually comes
as part as the package, free limo service to key areas can be included,
as may overnight shoe shining and suit pressing. For a minimal amount,
event guests can feel pampered.
| Ottawa Conventions.com
Event Planning 101
Chapter 6: Accommodations
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