The cost of permits and any associated staffing should be factored
into the event’s budget. If parking and traffic permits are required,
make sure that the contract states whether it is the responsibility
of the venue or event
organizer to obtain them. If it is the facility’s responsibility,
ensure that the contract shows by what date the facility must have them
on hand. Get copies and check to see that the permits meet the discussed
needs of the event. This should be done early enough to allow for the
time that is required to process any changes, as municipal bureaucracy
is not always speedy.
The permit issuer will often require a site inspection and walk through
prior to granting the license. The official will want to know the number
of people and vehicles, what extra noise or lighting will be a factor,
and whether the event might block traffic. The permit may be issued
with certain conditions, including the need to provide traffic directors
(usually off-duty police officers).
| Ottawa Conventions.com
Event Planning 101
Chapter 5: Transportation
|
|
|
