Technical/Staging Requirements & Considerations
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Most events will require a combination of staging, lighting,
audiovisual,
and, increasingly, computer needs. As with other aspects of an event,
the more time spent planning up front, the easier it is for attendees
to walk away with the organizer’s objectives in the forefront
of their minds.
A sound system that is inadequate for the size or shape of the room
will leave people straining to hear what the featured speaker is saying;
eventually, they tune out and the message is lost. A series of inconvenient
pillars can block out a presentation. At an event whose highlight was
a speech by a famous humanitarian, he arrived from the airport
ten minutes before the gala luncheon with a series of slides, instead
of the expected Power point presentation. It took more than half an
hour to find and load a slide projector. Because of work schedules,
almost one quarter of the guests left before the end of the event, subsequently
missing the key plea to support of the organizer’s cause. The
event coordinator had not asked what technical requirements the speaker
had for his presentation.
| Ottawa Conventions.com
Event Planning 101
Chapter 4: Technical/Staging Requirements & Considerations
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