Hotels
are a popular choice for most events, even the small ones. They provide
almost everything needed for an event in one convenient, well-managed
spot. They are specifically designed for the needs of most events and
any reputable chain or independent will have staff dedicated to ensuring
that every event booked into the hotel runs smoothly. Although the upfront
cost may seem high compared to other venues, they are often less expensive
once all the services included in their pricing are considered. For
example, most hotels have individual climate controls for all rooms,
preventing an overly heated room that may make guests sleepy and inattentive,
or one where the attendees are uncomfortably cold. Also, hotels
usually have enough electrical, AV, internet and telephone outlets
for the needs of most events.
There are few other locations that can simultaneously combine exhibitor
space, seating for 2000, meeting or training rooms from six people to
100, continuous food & beverage catering, accommodation,
and the support services such as parking, phones/wireless, copying,
et cetera. The only downside is that because a hotel
is designed to be flexible to many event needs, it may take a little
extra thought and expense to personalize the décor of an event
(if that is part charge for the venue, especially if they are closing
during regular shopping
hours, but rental can often be negotiated against sales during the event,
should the attendees wish to do some shopping. Any chairs, tables, linens,
glasses, etc., that are needed will have to be rented from an outside
agency.
| Ottawa Conventions.com
Event Planning 101
Chapter 2: Location
|
|
|
