The key to a successful event is simple—proper planning. Unfortunately,
simple and easy are not the same thing. The more time spent envisioning
and planning the event before it happens, the more smoothly it will run.
Event planning involves
moving
from the high level issues down to all facets of implementation. When
planning any
event,
from a small meeting to an international conference, there are some fundamental
points to consider. Determining financial and marketing objectives, budget,
location variables, accommodation,
food and beverage considerations, technical needs, transportation and
accessibility issues, registration concerns, guest entertainment, etc.,
along with the creation executable timelines for all these needs, will
ensure the success of any event.
Even the smallest event can create a number of variables to consider.
One unlucky corporate organizer booked a hotel
meeting suite for a small gathering of out-of-town executives at the
same time that the hotel
was booked for a rowdy sporting convention. The meeting’s productivity
was hindered by noisy groups of happy partiers wandering the hotel’s
hallways. In this case, had the organizer checked what other groups
had booked the hotel,
a little more money would have reserved the penthouse boardroom, avoiding
the noise issues.
Watch out for updates over the next few weeks. We will be putting up
content on various aspect of event planning. Here is a brief summary
of the content:
