The committee should involve representatives from all the stakeholders
within the company or interest group. However, limit the size of the
committee to one that is manageable. Before approaching them, it should
be determined what kind of time and work commitments will be expected
of committee members. Is it a visioning and broad decision making group,
or will members need to plan and carry out all the event details? Is
the extra time commitment already part of the members’ job
description, or will financial or time compensation be provided to them?
It is a good idea to provide an info sheet with a list of duties, probable
time commitment and, if possible, the timelines for each job.
This can help prevent scheduling conflicts around project deadlines
or booked holidays. Once the committee is formed, regular meetings should
be set and used as a check-in for deliverables, especially the time
and budget sensitive ones.
| Ottawa Conventions.com
Event Planning 101
Chapter 1: Planning an Event
|
|
|
